![]() You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to see how it's done, go directly to the video below. To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web. If you try to send a digitally signed e-mail using your personal certificate before the certificate authority is trusted, then Outlook displays the message “Microsoft Outlook cannot sign or encrypt this message because your certificate is not valid.Important: If you have a Microsoft Office 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. ![]() If a certificate authority is not trusted, then any certificates issued by that certificate authority are not trusted and they are considered invalid by Outlook. ![]() Since we’re using self-signed certificates, Windows and Outlook will not automatically recognize your personal certificate authority. Part 1 – Trusting the Self-Signed Certificate Authority ![]() This guide describes the process for using self-signed S/MIME certificates with Microsoft Outlook 2019 found in the Microsoft Office Professional Plus 2019 suite running on Windows 10. As long as the e-mail client supports S/MIME, which Outlook does support, then you can create and use your own certificates for any e-mail address including custom domains, Gmail, iCloud, or even AOL. If you followed my guide to create self-signed S/MIME certificates, then you will have the necessary files to begin digitally signing and receiving encrypted e-mail. ![]()
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